Notice: AFS does not furnish attendee lists to solicitors for re-sale and will never allow third-party vendors access to your information. Any solicitations received via email to purchase an attendee list are fraudulent. If you receive any solicitations related to the sale or distribution of information pertaining to our registrants, please notify us.
For your privacy and protection, AFS also wants you to be aware that fake websites pretending to be the AFS registration website and host hotels have surfaced this year. These website operators are attempting to get your personal information and money for registration and housing.
The official hotel for the AFS Baltimore meeting is the Hilton Baltimore Inner Harbor and the Baltimore Marriott Inner Harbor at Camden Yards. Please avoid scams and book directly with the host hotels.
The official registration provider for AFS is Cvent. If you need assistance with your registration, please contact [email protected].
The official Trade show decorator is Modern Expo.
Join us at the AFS Center for Fisheries Technology and Collaboration November 6th – November 10th 2021!
Click here to register as an Exhibitor!
*Please note, if you do not receive a confirmation email within a few minutes of registering, please check your Spam or Bulk E-Mail folder just in case the confirmation email got delivered there instead of your inbox.*
Celebrate 151 years of fisheries ecology, conservation, and management with fisheries students and professionals from across the world! Our Baltimore meeting will have special exhibits and activities that highlight the achievements from all those who have contributed to the AFS mission over the past century and a half. Join us and exhibit your new technologies alongside the rich history of the fisheries tradition!
The city of Baltimore sits on the Baltimore Harbor, connecting it to the Chesapeake Bay and its incredible bounty. While Baltimore is famous for its delicious steamed Blue Crabs, many other culinary delights can be found in the city’s sprawling restaurant and shopping districts. You can also enjoy Baltimore’s vibrant nightlife, or if you prefer something quieter, explore its many historic monuments, museums, and the National Aquarium in Baltimore. From shows and sports to drinks and cuisine, Baltimore has something fun and exciting for everyone!
Your exhibit at this major industry event will be seen by an expected attendance of over 1,000 in-person attendees, and many hundreds more virtual attendees. AFS attendees will be fisheries and aquaculture scientists; federal, tribal, state, and local administrators, directors, and elected officials; educators; consultants; and employees of marine and freshwater fishing sectors.
Meeting sessions, events, and the trade show will take place at the Hilton Inner Harbor Baltimore. The Trade Show Networking Event, a mixer on the first evening of the Trade Show, provides an ideal opportunity for casual introductions and informal networking. Also, be sure to check out our new Tech Talks. These are forums provided by AFS for you to communicate your most innovative and impactful fisheries technology and techniques directly to our attendees!
Two complimentary conference registrations are included for booths rented at the member and nonmember rates. These passes allow exhibitors to attend all conference sessions and functions, interact with attendees outside the Exhibit Hall, and gain information on industry issues.
Alternatively, two exhibitor-only badges are granted for each purchase of a nonprofit or crafter booth. The exhibitor-only badges grant access to the exhibit hall but do not grant access to conference sessions or other events. To gain full access to all the meeting’s events, exhibitors at the nonprofit and crafter rates will need to purchase full registration.
Exhibitors at the AFS Center for Fisheries Technology and Collaboration will include federal and state fisheries agencies, sellers of photos, arts, and crafts, and companies providing boats, aquaculture supplies, fish tagging and tracking equipment, computer and software applications, consultant services, digital fish-measuring equipment, water quality monitoring and filtration systems, aeration systems, hydroacoustic systems, and others related to fisheries research and management. This historic event will be a celebration of the fisheries tradition, and not to be missed.
Exhibitors
AFS Qualifying Strategic Partner Member Firm*
- Platinum members: No Charge/One complimentary booth
- Gold members: $1,463 per booth (25% discount)
- Silver members: $1,755 per booth (10% discount)
Nonmember Organizations
- AFS Nonmember Firm: $1,950 per booth
- Crafters: $450 per booth
- Nonprofit: Government-Approved, $650 per booth
*To qualify for the member rate, the exhibiting company or agency must hold a qualifying Strategic Partner membership with AFS. For more information on becoming a strategic partner, please contact Katrina Dunn [email protected] or Adrienne Vincent at [email protected].
Tech Sessions: $2,000
NOTE: these tech sessions occur in a dedicated room in which you can showcase your products for so long as the session lasts. These are not the same as the new “Tech Talks” within the trade show area. Please contact Shawn Johnston for more information.
2021 Show Information
Exhibitors at the member and non-member rates receive two full-conference registrations. Additional exhibitors or exhibitors at crafter and nonprofit booths must purchase full registration to attend sessions or events other than the Trade Show networking events.
Booth includes: Eight-foot (8’) back drape and three-foot (3’) side drapes. One six-foot table, Two chairs, One wastebasket.
Virtual Exhibits
AFS is planning to meet in-person in Baltimore, but we’re also preparing for a hybrid and virtual meeting format if they become necessary due to local regulations. We’ll keep you posted with updates!
Available Services
A complete service kit containing information on carpet, utilities, and freight will be sent by Modern Expo approximately six weeks prior to the meeting.
Advertising
AFS 2021 Exhibitors will be listed in the September 2021 issue of Fisheries, the monthly publication of the American Fisheries Society. Company descriptions will also be included in the conference program guide and meeting app if submitted prior to September 1, 2021.
Tech Talks
Please contact Steven Kambouris with questions about participation in this new program!
2021 Exhibit Hall Schedule
Saturday, November 6th
3:00 pm–7:00 pm Exhibit move-in
Sunday, November 7th
8:00 am–11:00 am Exhibit move-in
11:00 am–5:00 pm Exhibits open
5:30 pm–7:30 pm AFS Trade Show Networking Event
Monday, November 8th
8:00 am–5:00 pm Exhibits open
Tuesday, November 9th
9:00 am–1:00 pm Exhibits open
1:00 pm–4:00 pm Exhibit dismantle
Terms and Conditions
EXHIBITOR RULES AND REGULATIONS EXHIBIT LIMITATIONS Exhibits may not project beyond the space allotted and aisles must be kept clear for traffic. Exhibits shall not obstruct the view of or interfere with access to other exhibits. Devices for reproducing sound or music may be restricted at the discretion of the American Fisheries Society. Projection of sound beyond the confines of the exhibit is prohibited unless a request is submitted to and approved by AFS in writing prior to the conference.
BOOTH ASSIGNMENT The assignment or subletting of any part or all of an exhibit booth is prohibited unless a request is submitted to and approved by AFS in writing prior to the conference. AFS reserves the right to change the location of exhibition space and reassign exhibit booths if it determines such action is in the best interest of the conference.
PROMOTIONAL CONSIDERATION All promotional considerations for the printed Program Guide are subject to submission and receipt to the American Fisheries Society by September 1, 2021. Submission after that date may not meet the print deadline and not be included in the printed guide.
RIGHT OF REFUSAL AND/OR CANCELLATION AFS reserves the right to refuse the application of any organization not meeting the required standards, as well as the right to curtail exhibits or parts of exhibits that detract from the character of the conference. This also applies to displays, literature, advertising, novelties, souvenirs, and personal conduct. AFS reserves the right to cancel this agreement whenever it discovers that the exhibitor’s display is not as described in this agreement or is incompatible, in the opinion of AFS, with the purposes of the conference.
INSURANCE AND HOLD HARMLESS AGREEMENTS Fire, theft, liability and extended coverage insurance are not provided by AFS, or the Hilton Hotel Inner Harbor Baltimore. Exhibitor may obtain such coverage at its own expense. Small and valuable exhibit materials should be packed each night and placed in a secure location. Exhibitor remains responsible for all property brought into the conference facilities and shall bear the sole risk of loss for that property. Exhibitor agrees to indemnify and hold harmless the American Fisheries Society, the Hilton Hotel Inner Harbor Baltimore, and their agents and employees from any damages caused by theft or other perils normally covered by extended coverage, liability, theft, or fire policies. Exhibitor shall indemnify and hold harmless the American Fisheries Society, the Hilton Hotel Inner Harbor Baltimore, their agents and employees, and co-sponsoring agencies for all claims, losses, liability, or damages for injury, death, or property damage that may arise from activities of the exhibitor, its employees, agents, invitees, and licensees.
ATTORNEY FEES AND COSTS Should any litigation arise out of this contract, the exhibitor shall pay all costs and reasonable attorney’s fees incurred by AFS and/or the co-sponsoring agencies if AFS, or the co-sponsoring agencies are the prevailing party. This provision shall extend to the costs and attorney’s fees incurred at both the trial and appellate levels.
TAXES AND LICENSES Exhibitor shall be responsible for obtaining any licenses, permits, or approvals required under local, state/province, or federal law applicable to its activity at the conference, including the use of copyrighted music. Exhibitor shall be responsible for obtaining any tax identification numbers and paying all taxes, license fees, or other charges that shall become due any governmental authority in connection with its activity at the conference.
FIRE, SAFETY, AND HEALTH Exhibitor agrees to accept full responsibility for compliance with city, county, state/province, and federal fire, safety, and health ordinances regarding the installation and operation of equipment. All exhibit materials and equipment must be reasonably located within the booth and protected by safety guards and devices where necessary to prevent personal accidents to attendees. Exhibitor hereby represents and warrants to AFS, and co-sponsoring agencies that the exhibitor has taken all steps reasonably necessary to ensure the sound engineering and structural integrity in its exhibit design and the proper construction and safety of the exhibit itself, as erected.
CANCELLATIONS AND REFUNDS In the event of cancellation by the exhibitor, the following schedule of refunds will be followed:
No refunds will be made after October 1, 2021.
In the event of cancellation by AFS, the entire amount paid will be refunded.
COVID-19 We are in continuous contact with the meeting venues, hotels, and other organizations relevant to our annual meeting. While we don’t expect cancellation of our meeting, should impacts from COVID-19 last longer than projected and necessitate our meeting’s cancellation, please know that all of your booth fees will be fully-refunded.